Notion Wedding Planner All-in-One Dashboard

The wedding planner that works the way your brain does.

This complete Notion Wedding Planning Dashboard gives you 10 relational databases, 12 planning hub pages, and hundreds of pre-loaded tasks, tips, and templates — all connected and organized in one beautiful, functional workspace.

No more spreadsheets in six different tabs. No more notes app chaos. Everything lives here, updates in real time, and is accessible from any device.

✦ WHATS INCLUDED

10 FULLY BUILT DATABASES

✅ Tasks & Checklist
80+ pre-loaded planning tasks organized by phase (12+ months before through post-wedding), category, priority, status, due date, and assigned partner. Full 12-month countdown built in.

💰 Budget Tracker
40 pre-loaded budget line items across 16 categories. Track estimated vs. actual cost, deposits, payment dates, and status for every item. Grouped views by category for instant overview.

👥 Guest List
Track every guest with RSVP status, meal choice, dietary needs, table number, plus-one, address, accommodation, gift received, and thank-you card sent. 17 fields per guest.

🤝 Vendor Contacts
Pre-loaded cards for all 13 key suppliers. Track contact details, package, total cost, deposit and balance dates, contract status, payment status, arrival time, and rating. Everything for every vendor in one place.

📷 Inspiration Board
Collect and categorize your visual inspiration across 14 categories — colour palettes, florals, venue, attire, photography style, cake, stationery, and more.

🪑 Seating Chart
Build your complete table plan with table names, numbers, capacity, style, and guest assignments. Works alongside the Guest List for a seamless seating workflow.

🎵 Music List
Organize your full song list by type (must-play, do-not-play, ceremony, cocktail hour, dinner, first dance, reception) and section. Pre-seeded with popular ceremony and first dance suggestions.

🎁 Gift Tracker
Log every gift with type, value, received status, and thank-you card written and sent. Connected to your Guest List. Never miss a thank-you card.

🛍️ Shopping & To-Buy List
32 pre-loaded items across 8 categories — attire, beauty, emergency kit, favours, honeymoon, and more. Track quantity, cost, where to buy, and purchased status.

📝 Vows & Readings
Store every draft of your vows, ceremony readings, speeches, and toasts. Track drafts, approval status, speaker, and duration. Keeps everything in one organized place.

✦ 12 PLANNING HUBS

🏠 Home Dashboard
Your at-a-glance command centre. Wedding details, quick links to every database, budget snapshot, and guest count overview. Your starting point every time you open the planner.

📅 Planning Timeline
The complete month-by-month guide from engagement to honeymoon, with expert tips at every phase — what to prioritize, what to watch out for, and how to stay ahead of every deadline.

💰 Budget & Finance Hub
Budget-setting guide, recommended category breakdown, payment schedule education, full tips and gratuity guide, hidden costs checklist, and money-saving strategies.

🤝 Vendor Management Hub
Booking priority order, interview questions for every vendor type, contract checklist, vendor arrival schedule template, and post-wedding review guide.

👥 Guest & Seating Hub
RSVP management guide, seating strategy principles, table naming ideas, accommodation planning guide, and gift registry and thank-you card best practices.

💒 Ceremony & Music Hub
Full ceremony structure template, vows writing guide with prompts, music section-by-section planner, readings guide with popular sources, and speeches and toast planner.

👗 Attire & Beauty Hub
Dress shopping timeline, boutique appointment guide, shopping log, measurements tracker, fittings log, hair and makeup trial planner, getting-ready schedule, pre-wedding beauty countdown, and complete emergency kit checklist.

🍽️ Food, Cake & Bar Hub
Catering types guide, full tasting notes template, bar and drinks planner with quantity calculator, wedding cake spec sheet, dietary requirements summary, and catering final count 
tracker.

📋 Day-of Command Centre
Key addresses and contact sheet, morning getting-ready run sheet, ceremony run sheet, reception run sheet, transport schedule, delegated tasks tracker, and contingency planning guide.

📸 Photography & Video Hub
Photographer selection guide, complete must-have shot list (getting ready through reception), group portrait guide, videography planning, and photo timeline template.

📬 Stationery & Invitations Hub
Complete stationery checklist from save-the-dates to thank-you cards, invitation suite details, ordering tips, and wedding website content checklist.

🌍 Honeymoon & After
Destination comparison planner, accommodation tracker, honeymoon packing list, post wedding master to-do list, name change tracker for 17 documents, anniversary traditions, and wedding day memory prompts.

✦ DETAILS

✔ Works with the free version of Notion
✔ Accessible on desktop, mobile, and tablet
✔ Real-time sync — share with your partner and plan together
✔ All databases pre-loaded with starter data and full schemas
✔ Fully customizable — add, edit, or remove anything
✔ Instant digital download — receive your dashboard immediately after purchase
✔ Detailed setup instructions included
✔ For personal use only

✦ HOW IT WORKS

This is a Notion template delivered as an instant digital download. Upon purchase you receive a PDF containing your unique Notion template link and setup guide. Click the link, duplicate the workspace into your free Notion account, and your entire dashboard is ready in minutes. No technical skills required. Works on desktop, tablet and mobile.

Compatible with: Notion Free · Notion Plus · Desktop · iPad · iPhone · Android

✦ TERMS & CONDITIONS

This is a digital products. No physical items will be shipped. Due to the instant-access nature of digital downloads, all sales are final. Please reach out if you experience any technical issues.

✦ QUESTIONS?

We're here to help — message us any time.